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Good Morning Academic Affairs Leadership Team,

I wanted to touch base on the subject of our EPAF (Electronic Personnel Action Form) system, as it has been a topic of conversation lately within my office and with the college’s central budget office.

EPAFs were developed as a mechanism to provide one-time payments for services or retroactive payments outside of an employee’s standard pay. Examples of appropriate uses of the EPAF system for payment include the following:

  • One-time retroactive payments for back pay due from a prior fiscal year

A recent example of this is an adjunct who met the criteria to be moved from and adjunct one to an adjunct two pay level, but was not, and was owed a one-time retroactive payment for courses taught last year.

  • One-time payments related to strategic plan and assessment/budget linkage activities
  • Other one-time payments with an identifiable funding source behind them

Examples of uses where an EPAF is not the appropriate mechanism for payment include the following:

  • Recurring services, where a person is being utilized repeatedly to perform a specific suite of responsibilities. In these instances, a funding source should be identified, and the person should be filling out a time sheet to log hours worked.
  • Stipend payments meant to cover a specific, elongated period of time. These types of payments should be processed via a stipend request form.
  • Any other recurring, regular payment for work performed.

Please share this information amongst your teams, and ask them to be careful in evaluating what should and should not be submitted as an EPAF. Often, we are made aware of work performed long after it has occurred, and are left with no alternative route but to approve payments since the services have already been rendered. The appropriate time to determine the proper mechanism for how a person is to be paid is at the time of engagement, and not after the work has already been performed.

If anyone on your teams needs help setting up employees to be paid in a manner that aligns with Mercy College policy and best practices, please reach out to me or Anna Krstevski ( and we will gladly work with our Human Resources team to facilitate in the best manner possible.


Thank you for your consideration.

Tim Lever

Director of Academic Affairs Budget & Planning

Dear Faculty,

Welcome back to the start of the new academic year! Academic Affairs is working closely with PACT mentors and Office of Enrollment Services Advisors to have systems in place to ensure that our students have the opportunity to succeed.

Here are some new updates on the Progress Report system:

· Center for Academic Excellence and Innovation(CAEI) and PACT will be using referrals though the EAB platform. CAEI has set up Learning Support Mangers to work collaboratively with the advising staff. Faculty will be able to see these interactions in the EAB Progress Reports.

· Advising staff will be sending out Progress Report campaigns. This will be a proactive approach to requesting feedback. We will target high DF/W courses, and students who are struggling academically.

· Advising staff will not automatically close the case. Advising staff will close the case, once the intervention is completed. To see updates, faculty will need to log into the Progress Reports.

· Advising staff will also be using the reminder feature in EAB for a follow up at 2 weeks after the case is closed.

You are encouraged to complete a Progress Report for any student who has attendance or other academic issues. Progress Reports are available for use from the first day of class. As we know, academic alert systems are most effective when student interventions occur in the first few weeks of the semester. Interventions after that time are frequently too late. So I hope you will take advantage of this tool to encourage students to connect to the supports they may need.

Attached is a workflow for faculty which depicts the advisor actions once a Progress Report is filed.

The link to access the Progress Report can be found on the faculty tab in Mercy Connect. We hope you will find the “how to” enter a Progress Report video helpful. It can be accessed via the following link.



José Herrera, Ph.D.

Provost and Vice President for Academic Affairs


Dear Faculty,

Due to low enrollment, tomorrow’s workshop “Creating Interdisciplinary Learning Communities from Student Cohorts” for faculty teaching in the block-schedule is postponed.

If you are teaching in the block-schedule, your participation in this workshop at a future date is strongly encouraged. Please indicate your availability using the link below:

Thank you for your understanding. We look forward to offering this workshop at a later date!

Dear Faculty!

Please join us for an extraordinary series of Learning Community Intensives. Each Intensive offers a unique opportunity for faculty members to reflect upon their current teaching practices, share effective techniques, and take action to strengthen courses in a collaborative setting. Faculty members at all levels of familiarity with the themes are encouraged to participate. Participants will connect with colleagues from across the College to address individual and collective teaching and learning priorities. Facilitators will help promote learning within the highly interactive cohorts.

Lunch will be served.

To sign-up, go to

NOTE - Space, equipment, and seating are limited; sign-up is required for all attendees.

Creating Interdisciplinary Learning Communities from Student Cohorts

*This workshop is for faculty who will teach in the blocked-cohort schedule, this fall term, 2017.

Facilitators: Dr. Timothy Schaffer, Instructional Designer, OTEEL; Dr. Isabel Grayson, Assistant Professor, English; Dr. Tori Mondelli, Executive Director of OTEEL

Dates: Thursday, June 8, and Wednesday, August 16

Time: 10:30 am - 3:30 pm

Location: Dobbs Ferry, Mercy Hall, Rotunda

Join colleagues who are teaching courses in Mercy’s block-scheduled cohort to explore ways of fostering students' abilities to integrate learning across the curriculum. A significant amount of time will be allocated to collaborative instructional planning with colleagues teaching in your cohort.

Echo360 – An Active Learning Platform

Facilitators: Chelsea Jenkins, Senior Training and Development Specialist, Echo360; Dr. Sabrina Timperman, Assistant Professor, Veterinary Technology, School of Health and Natural Sciences; Matt Lewis, Senior Instructional Designer, OTEEL; Steven Birmingham, Chief Information Officer

Dates: Tuesday, June 13

Time: 10:00 am - 3:00 pm

Location: Dobbs Ferry, Main Hall, Room 217- Lunch in Main Hall, Room 238

If you’ve ever tried to record your class, you know it gets time consuming. Have you ever wondered how you can quantify when students are ‘engaged’? Mercy is piloting a new tool introduced at the recent Faculty Seminar Day. ECHO 360 will streamline the recording process and layer in comprehensive tools to assess active engagement. In this June Intensive we will learn how to turn classrooms into collaborative communities of learning and ensure student success by combining industry-leading video, engagement and analytics into one unified experience. Whether you are new to Echo360 or have attended the previous session, please come to learn about this unique set of tools that create a real-time picture of student engagement in both face-to-face and online classes.

Lights, Camera, Action: Digital Stories in the Classroom

Facilitators: Matt Lewis, Senior Instructional Designer, OTEEL; Mustafa Sakarya, Director of Libraries; Dr. Ilene Rothschild, School of Education

Dates: Wednesday, June 14 and Thursday, June 15

Time: 10:00 am - 4:00 pm

Location: Dobbs Ferry, Main Hall, Room 211

This two-day faculty learning community guides participants in discovering how digital stories can be used in the classroom to promote student learning and engagement. Participants will have hands-on experience in crafting a digital story. We will review performance-based rubrics to evaluate and align with the learning outcomes of your course.

The Philosophy of Higher Education

Facilitators: Dr. Saul Fisher, Executive Director for Grants and Academic Initiatives, Office of the Provost; Dr. Ben Abelson, School of Liberal Arts

Dates: Thursday, June 29

Time: 10:30 am -1:30 pm

Location: Dobbs Ferry, Main Hall, Faculty Senate Room

Writing to Promote Deep Learning

Facilitators: Dr. Timothy Schaffer, Instructional Designer, OTEEL

Dates: Thursday, June 22

Time: 10:30 am - 3:30 pm

Location: Dobbs Ferry, Main Hall, Room 382

Strategies, exercises, and pedagogies to support student writers at varied skill levels are examined in this participatory workshop. Writing is approached as a mechanism to engage students within disciplines from across the curriculum. Participants will have the opportunity to develop writing exercises and assignments for their courses.

Ignite Their Minds: Creative Ways to Engage Your Students

Facilitators Dr. Ilene Rothschild, Associate Professor, School of Education; Dr. Sabrina Timperman, Associate Professor, School of Health and Natural Sciences; Matt Lewis, Senior Instructional Designer, OTEEL

Dates: Tuesday, June 27

Time: 10:00 am - 3:00 pm

Location: Dobbs Ferry, Main Hall, Room 211

Tired of the same old lecture? Think outside the box! Do something unexpected! Join this June Intensive and ignite your mind with techniques and strategies to build creativity into your teaching practice. This interactive workshop will model activities and facilitate discussions to help you unpack your classroom and reimagine it as a creative space.

Please join us for a very informal conversation about your interests and concerns with the Provost's office. Jose Herrera invites you to sit down, drink some coffee or tea and share your ideas and questions with your colleagues. No RSVP required.

Monday, 11/13/2017 Time: 9:00 am - 10:00 am Location: Lecture Hall, Dobbs Ferry Campus---Students, Faculty, and Staff are welcome!

Sponsored by the Office of the Provost--

Spring Faculty Seminar Day: We are pleased to announce that Faculty Seminar Day has been rescheduled to Tuesday, May 23, 2017. We hope you will join us!

Please RSVP using the following link:

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